This is what I needed. If you want to customize the email they receive, use Power Automate. The form was built in MS Forms online through XL. Once you have a Microsoft Form created that includes a question with an attachment you can create a new Power Automate Flow that uses the When a new response is submitted trigger. I have included around 25 quesitons in my form. To do that you need to use Parse JSON to parse the contents of the question in the response where the files were uploaded. This video is a step-by-step tutorial on how to leverage Power Automate flows to save Microsoft Forms Responses along with the attachments (multiple file upl. These fields can contain both static text and text that is generated dynamically from workflow lookups. Thank you for your response, but I'm not seeing it in the thread. @michellekafelif I understand the process correctly, from a previous flow I put together. To send the form data as an attachment to the e-mail message, click Send the form data as an attachment, select the Attach the form template to ensure that users can open the form check box, and then type a name for the form in the Attachment Name box. The only question I have is what about the form responses that the user leaves blank? If you want someone else to be notified when a response is submitted, create a custom email notification with Power Automate. I noticed your response in this tread about emailing responses in a formatted email. A great place where you can stay up to date with community calls and interact with the speakers. Would you be able to post instructions for this? I would like to have a special recipient to receive an email with the answer according to a field. I have had a look at creating a flow for this but cannot seems to find or create a flow that allows me to do the above. on Only people in my organization can respondand Specific people in my organization can respond options areonly available for Office 365 Educationand Microsoft 365 Apps for business users. -Joe. you can dump the output of the form response into a file to then attach to the email and send (this will require more work). Always the same link embedded in said email. I would suggest having a play with the email option, I suspect it's the best way for you to resolve your issue. We're not done yet! Add an Office 365 Outlook "Send an email (V2)" action. This is messing with my attendee numbers and adding to my email work load. In each column in the table, select the corresponding dynamic content. In this example, we'll start with another pre-built template and customize it to create a vacation approval request. I have one more question, when I have multiple file, the powerautomate will send multiple email, each time contact one attachment from, I guess that it depends on the array. Choose the account you want to sign in with. Select the File box. That will start your flow each time a response is submitted through Microsoft Forms. On your flow's information page, under 28-day run history, select the test run. In the next step in the flow, "Start and wait for an approval," select the Approval type, enter a Title, and enter the approvers' email addresses in Assigned to. This is a little bit more tricky than it may look. Whether there is one file or multiple files the details will be in an array, so well need to use an Apply to each loop to get each file and append it. Modify the following email related settings in the code: Set your-SMTP-host to the name of the SMTP server that you have access to. 06:53 AM, @ersula82if you try to trap every question that hasn't been answered and then have a separate email for each combination of possible answers you will end up with a massive and very complicated flow. . When a respondant competes a form that I have sent them, I get an email notifying me that they have completed it and to click on the link to view the results. Microsoft Forms saves the file in a folder in OneDrive and, when running, returns a JSON with all the file's information. Create custom messages to display to your users when they submit their forms. Would this happen to be in any backlog for further updates? Select Insert > Pictures and locate the image. Check out a quick video about Microsoft Power Automate. Will come back to this thread when we have plan. Thanks for the help! A link back to the responses is fine. The File content can ge used directly as we retrieve it from OneDrive. Re: Attach Microsoft Forms response in email. Yes, I do :). Set up your survey so names aren't recorded when collecting responses. But when you fill in the steps you can fill in at the to field theresponders e-mail adress. I think the biggerpictureis the function to send a notification to the person that filled out the form. Save and close the workbook. Web Forms . If you've created your form in Excel for the web and select Open in Excel, your Excel workbook is automatically stored in OneDrive for work or school and contains a live data connection to your form. Set your-user-name-here to the user name for your SMTP server account. Now you can save and test your flow by filling out the Microsoft Form and uploading one or more attachments to the form. Select the Manually trigger a cloud flow trigger > Add an input > File. Send form invitations and manage notifications. I've been playing around with the email option as you suggested and have gotten it to work. Want more advanced branding, question types, and data analysis? In our example, we entered the following HTML in the email body, where text in curly brackets indicates the dynamic content: You can combine getting an attachment from a form and creating an approval flow. Labels: Automated Flows Message 1 of 7 2,986 Views I am a SharePoint MVP who has specialized in Microsoft products since the mid-1990s. Here's the first part of the workflow: I would suggest just populating the email with the relevant fields so that the response is captured in the body (I know it's not what you wanted but it's one of the viable options you can do [recommended]). Archived Forums 461-480 > Web Forms. Then add your question content to the Parse JSON. Keep up to date with current events and community announcements in the Power Automate community. The image appears inside the message body. @manuelstgomesPlease address Calom's question.I am having the same issue. Let me show you how you can send unique attachments in an email in Power Automate based on Microsoft Form Answers OR Column Data / Metadata of a new list item being created. If an employee submits a form for a certain frequent topic I want their response to automate the sending of a specific pdf that would help answer their question. Have been waiting for this feature a long time, wanting to use Forms but might have to stick to google forms until you guys can sort this out. By including the form and form template as attachments to the e-mail message, you can help ensure that the e-mail recipients can open the form in Microsoft Office InfoPath, even if they do not have the form template cached on their computers. I have a Microsoft Form set up that includes the option to add multiple attachments. Step 1 - Use this to retrieve the submitted forms info. Under Send and collect responses, select the drop-down list, and select the audience from these options: Anyone can respond - Anyone inside or outside of your organization can submit responses to your form or quiz. The first action as always is the Forms "get response details": You now need to add a "Parse JSON action". Select Collect responses. RobLos GallardosMicrosoft Power Automate Community Super User. In the upper-right corner of the window, select the Edit pencil icon to open the flow canvas. In the next step in the flow, "Apply to each," select your form again in the Form Id box. https://powerusers.microsoft.com/t5/Building-Flows/How-can-I-add-a-file-attached-to-a-Microsoft-Form-to-a/m-p/461067#M55263, If you liked my response, please consider giving it a thumbs up. Any new response data in your form will be reflected in your workbook. Thanks for posting this, it has really helped me with the flow I am making! Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. The responses are now being directly attached to the email which is working fantastic for me. Let themknowwe've received the form and to send any extra information via automated email. Corey helps ISVs develop mobile-first applications for Office 365 using technologies such as Ionic Framework and Azure. Tip:If you want to assign a keyboard shortcut to this button and command, type an ampersand (&) before the character that you want to use as a keyboard shortcut. What I WANT is the email to HelpDesk to include the link to the FORM response. Select or paste in the SharePoint site URL and select the list you want to monitor for changes. Looking at your Flow, you'll need to have Get responses to allow you to grab the form responses to add into your email (using Dynamic content) before sending the email. Search for "parse" and select Parse JSON. Then just fill out the email and add the array variable to the Attachments field. Include the results that we built in the previous step like this: Enclose the dynamic content Web URL and name in an anchor tag to turn them into a link and the link title, respectively. The available fields for an email are To, CC, Subject, and Body. I didn't use links on my message body since all the relevant users already had a shortcut available, also the needed data was on the body. Believe from the Form response you should be able to check by an IF condition to determine what type of query is related to? Heard this was in the backlog last year but it would be good to get an update on this. So in the add attachment action, in the file name field try selecting file name with extension from the dynamic content box. Click Send form data to a single destination, and then, in the list, click E-mail. However, I would like to use the 'get file content' for sharepoint rather than onedrive, since the form that I am getting a file from is a group form, and so the files are stored in a group sharepoint through my university. when emailing a form using the Save & Send - Send Form feature? How? Tip:Whenyou're attaching a file stored in OneDrive or SharePoint, pick how you want to share the file: a link or Attach as copy. You could refer to screenshot below to create the flow to send the email with attachment from the uploaded files in the form response: https://www.bythedevs.com/post/working-with-files-on-ms-forms-group-form-in-ms-power-automate. For example, to assign ALT+B as the keyboard shortcut for the Submit button and command, type Su&bmit. So now that we have access to the details of those files from the Parse JSON action we can retrieve the file content from OneDrive and append it to the Array we created in Step #2. In the Data Connection Wizard, in the appropriate boxes, type the e-mail addresses of the recipients, the subject that you want to appear in the e-mail message, and any introductory text that you want, and then click Next. Step 2 - Using Outlook - Send an email (V2), you can specify yourself as the recipient and then populate the Body with the headers and (green) form attributes. Once you click on it you can then edit the body of the email to your linking. Specify whether to leave the form open, close the form, or open another blank form after the user submits the form. On the next page of the wizard, do one of the following: To display the form in the body of the e-mail message, click Send only the active view of the form and no attachment. I'm able to select If "A" then "B" but I cannot get the attachment to add to the email Have your problem been solved? Note:Insert the downloaded .png wherever your intended audience can scan it with a QR code scanner. Browse This PC - select a file from your local computer. Be sure to click on the selector in the attachments section to switch from. You can use static values, values based on the data in the form, or a formula to specify the e-mail addresses that the form is sent to, the subject line of the e-mail message, and the name of the form. Skip the Office 365 "Get my profile (V2)" step. The body of the ticket/email is blank. I may outsource this if I cannot do it myself, but I want to at least give it the 'ol college try! - edited However in this case I am being hindered as my delegates are chasing me to see if their registration has been submitted and on several occasions they are submitting twice as they aren't sure it went through. Step 2 - Using Outlook - Send an email (V2), you can specify yourself as the recipient and then populate the Body with the headers and (green) form attributes. I don't need it to send the specific responses to the body of the HelpDesk ticket. Type the following expression: first(body('Parse_JSON'))?['id']. I just don't know how to set that up.I hope I'm explaining it well enoughAny help or clarifying questions, please lmk.Best,MK. "Attachment Name" add the field "name" from the JSON. Create a workbook in Excel Online. For the body in the send an email section of the flow, would I have to put a heading for every question I have included in my form for it to display the results in an email? Microsoft Forms and PowerAutomate: Sending Attachments via Email Gareth Hunt 289 subscribers Subscribe 22K views 2 years ago In this video I will run through how you can use PowerAutomate. You can also specify a field or use a formula to ensure that each form name is unique. To insert a value or mathematical operator into the formula, type the value or the symbol for the mathematical operation in the Formula box. Select Insert. Attach Item > Outlook Item - attach an email message. What I'd like is for Flow to send an email to the person who filled out the form, to the email address they provided,with a summary of their responses and a standardized message from me (i.e., Thank you, if you need more info call this number, etc etc.). Cheers Step 1 - Use this to retrieve the submitted forms info. Run your flow once at this point to get some sample output that you can use to generate the JSON schema. You need to complete the Enter a name, group, or email address field. Yes, the outputs will likely be meaningless without headers. Or, for an existing email, select Reply / Reply All or Forward. Add an attachment Select Home > New Email. Tip:If the function requires parameters, select the function in the Insert Function dialog box, click OK, and then in the Formula box in the Insert Formula dialog box, double-click the function that you added, and click a field or group. When we catch the reply we need to parse that JSON file that can contain one or more files (since the users may upload several files) and fetch them from OneDrive.
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